Google Workspace security
Google Workspace Security Services for Small Businesses
Tecnico Desk helps small businesses review, harden, and monitor Google Workspace environments to protect Gmail, Google Drive, admin accounts, and employee identities.
Why Google Workspace Security Matters
Google Workspace is simple to set up, but that simplicity hides real security gaps. Default settings for sharing, admin access, and email authentication leave many small businesses more exposed than they realize.
Admin accounts without protection
Super admin accounts control everything in your Google Workspace. Without 2-Step Verification and proper role assignment, one compromised password can expose your entire organization.
Gmail phishing and spoofing
Without proper SPF, DKIM, and DMARC configuration, attackers can send emails that appear to come from your domain. Gmail phishing controls need active configuration to be effective.
Google Drive over-sharing
Files shared with "anyone with the link" are discoverable by search engines and anyone who receives the URL. Shared Drives can accumulate external access over time without anyone noticing.
OAuth app sprawl
Employees grant third-party apps access to Google Workspace data without IT oversight. These OAuth tokens persist even after the employee forgets the app exists.
What We Review
We review your Google Workspace environment against practical security standards, scoped to your edition and business needs.
Super admin review
Identify all super admin accounts and verify that each one has 2-Step Verification and recovery options configured.
Admin role review
Review delegated admin roles and recommend least-privilege assignments that match actual responsibilities.
2-Step Verification
Check 2-Step Verification enrollment and enforcement for all users. Identify users who have not completed enrollment.
Gmail phishing and spoofing controls
Review Gmail advanced security settings including phishing protections, attachment security, and suspicious link scanning.
SPF, DKIM, and DMARC
Review email authentication records to prevent domain spoofing and verify sender legitimacy.
Google Drive sharing
Review org-wide sharing defaults, external sharing controls, and link-sharing settings for Google Drive.
Shared Drives
Audit Shared Drive membership, external member access, and sharing settings for each Shared Drive.
Google Groups
Review group membership, posting permissions, and whether groups are publicly visible or accessible outside your organization.
OAuth apps
Identify third-party apps with access to your Google Workspace data. Review app permissions and recommend restrictions.
Vault and retention
Where licensed, review Google Vault retention rules and litigation hold configuration.
Guardz monitoring
Where connected, review Guardz integration for ongoing identity and email threat monitoring.
Gmail and DMARC
Email authentication prevents attackers from sending emails that look like they come from your domain. We review and configure SPF, DKIM, and DMARC to protect your reputation and your recipients.
SPF configuration
SPF tells receiving mail servers which servers are authorized to send email for your domain. We review your SPF record for accuracy and completeness.
DKIM signing
DKIM adds a cryptographic signature to your outgoing email that proves the message has not been altered in transit. We verify that DKIM is properly configured in Google Admin.
DMARC policy
DMARC tells receiving servers what to do when an email fails SPF or DKIM checks. We set up DMARC monitoring and work toward enforcement to block spoofed emails from your domain.
Google Drive and Shared Drive Exposure
Google Drive makes it easy to share files. That ease creates security risk when internal documents, client data, or financial information are shared more broadly than intended.
Internal sharing defaults
We review whether files are shared with "anyone in the organization" or "anyone with the link" by default. Restrictive defaults reduce the risk of accidental exposure.
External sharing controls
We review whether employees can share files outside the organization and whether external sharing requires approval or is unrestricted.
Public link exposure
Files shared with "anyone with the link" are accessible without authentication. We identify publicly accessible files and recommend tighter controls.
Shared Drive membership
Shared Drives accumulate members over time. We audit membership, identify external members, and flag Shared Drives with overly broad access.
Admin and 2-Step Verification Review
Admin accounts are the highest-value target in any Google Workspace environment. We review admin roles, 2-Step Verification, and recovery settings to reduce identity risk.
Reduce super admin count
Most organizations need only two super admin accounts. We identify unnecessary super admins and recommend appropriate delegated roles instead.
Enforce 2-Step Verification
We verify that 2-Step Verification is enforced for all users, not just enabled as optional. We identify users who have not completed enrollment.
Recovery and session controls
Review account recovery options for admin accounts and verify that session duration settings are appropriate for your security requirements.
AI and Gemini Readiness
Where applicable, we review data exposure and access controls that affect AI tools like Google Gemini. AI tools can access the same data your users can access, which means over-sharing becomes a bigger risk when AI is active.
Data exposure review
Before enabling Gemini or other AI features, we review Google Drive sharing, Shared Drive access, and file permissions to identify data that AI tools could surface inappropriately.
Access control tightening
Tighten sharing defaults and clean up over-permissioned files before AI tools can index and surface them to employees who should not have access.
Tecnico Ready and Tecnico Defend
Google Workspace security review and hardening is part of a broader approach. Here is how the pieces connect.
Tecnico Ready
Tecnico Ready is a structured security assessment that includes a full Google Workspace review. It covers identity, email, sharing, admin access, and more. The assessment produces a prioritized findings report with clear next steps.
Learn about Tecnico ReadyTecnico Defend
Tecnico Defend provides ongoing security monitoring for Google Workspace. After the initial review and hardening, Defend watches for suspicious sign-ins, configuration changes, new OAuth grants, and email threats. Monthly reporting keeps you informed.
Learn about Tecnico DefendFrequently Asked Questions
Does Tecnico Desk support Google Workspace?
Yes. Tecnico Desk supports businesses using Google Workspace, Microsoft 365, or both.
What Google Workspace editions do you support?
We support all editions. Some features are only available in Business Plus or Enterprise editions.
Does this include Gmail security?
Yes. Gmail security review includes phishing controls, spoofing protection, SPF, DKIM, and DMARC configuration.
Do you review Google Drive sharing?
Yes. We review internal and external sharing, Shared Drives, public links, and access controls.
Secure Your Google Workspace Environment
Start with a Security Fit Call to discuss your Google Workspace configuration and identify where your environment may be exposed.